Board Dates to Remember

Board Meetings: Usually the 2nd Wednesday of the month.  Usually no board meetings in December or June.

Chapter Bylaws: Download a copy of the current MPI-THCC Chapter Bylaws here.

Board Reports: Committee reports due to VP or Director two weeks before Board meeting. Final updates need to be made on Google Docs files one week before the Board meeting.
Click here for the 2011-12 Board Report Entry Form. Use this to complete your monthly reports.
Click here to access the spreadsheet that contains the data from all reports after they are submitted.

Most of our important Board documents this year will be housed on the 2011-12Board Documents Page. You will also be able to find some information on Google Docs. If you are having trouble accessing, please contact Jeff Rasco at jrasco@attendeenet.com or 512.847.1122. This is a work in progress, so please share your thoughts and ideas as we try this collaborative tool.

Board Tools:
Download the 2011-12 approved chapter budget here
Download the MPI-THCC Policies from 1997-present here

MPI-THCC Chapter Letterhead (Word template)
MPI-THCC Chapter Letterhead (PDF)

Are you planning an event for the Chapter? The following forms will be useful, if not required for planning on behalf of MPI-THCC

Event Planning Forms - critical to your planning and the success of the event. Please complete the appropriate form and send to events@mpithcc.org. Forms are required to be received six weeks prior to the event for chapter meetings and a month in advance for NTNs.
  - Noontime Network Planning Form
  - Chapter Meeting Planning Form

Tax Exempt Form - as a 501.c.3 organization, we do not pay sales tax and the chapter will not reimburse you or the vendor you're working with for sales tax. Give this form to your vendor when making purchases to avoid payment of sales tax.

Sponsorship Form - Use this form to record all in-kind and/or cash sponsorships so they can be applied toward Strategic Partnerships. It is very important to capture the value of in-kind donations from our sponsors so that they can receive credit and we can properly account for them.Complete and send to Ellen Forsythe at EForsythe@tvma.org.

Check Request / Expense Reimbursement Form - you and your committee members must use this form if you want to pay speakers, vendors, etc. or be reimbursed for expenses you have incurred on behalf of the chapter. Download this Excel spreadsheet and share with your team.

W-9 Form - IRS Request for Taxpayer Identification Number for vendor invoicing purposes.

Requests for Proposals - The forms you need to get RFPs for sponsorship of monthly meetings, Noontime Networks, TEC, etc.
   - Monthly Meeting RFP Form
   - Austin NTN RFP Form

International Tools:
To download International-approved chapter logos, go to MPIWeb and log into My MPI. Click on Chapter Leaders in your profile area and there is a whole section of Leader Administrative tools, including access to the official THCC logos. Or just click here to go straight to the page. It will ask you to download a zipped folder, which contains horizontal and vertical versions of our approved branding in color and black & white.